Minutes are the instant written record of a meeting or hearing. They are a tangible record of the meeting for its participants and a source of information for members who were unable to attend. Minutes typically describe:
- a list of attendees
- the events of the meeting
- a statement of the issues considered by the participants
- related responses or decisions for the issues
- next steps planned
There are different ways that minutes can be recorded:
- during the meeting as it runs its course
- the meeting is recorded (video or audio), the recording is reviewed afterwards and minutes made then
- rough notes are made during the meeting with more detailed minutes prepared after the meeting concludes
We’ve got a meeting minutes template for you to download right here. This is a generic template that provides the basics that should be included on all minutes documents, so please feel free to add further items that are unique to your organisation. Download Minutes Of A Meeting In Word. One thing: we’ve used a header in the document that includes the text “Your Organisation”. You can change this text by double clicking in the header area. This will open up the header area so that you can type over the text with your organisation’s name. Then double click anywhere else in the document to close the header. Don’t forget to ctrl + s to save the document! We’ve kept the frivolous use of colour and formatting to a minimum, but one thing you might want to do is use your organisation’s theme colours in the document.
The link above is for a minutes template in Word, and its format is given below:
Your Organisation Name
Meeting Minutes
Date: 1st September 2014
Opening
[facilitator name] called to order the meeting of [organisation] at [time] on [date] at [location].
Attendees
- Name 1
- Name 2
- Name 3
Approval of Minutes From Last Meeting
The minutes of the previous meeting were unanimously approved as distributed.
Agenda
Old Business
- One
- Two
- Three
New Business
- One
- Two
- Three
Old Business
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New Business
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Next Meeting
Next meeting will be held at [time] on [date] at [location].
Next Meeting Agenda
- One
- Two
- Three
Adjournment
The meeting was adjourned at [time] by [facilitator]. Minutes submitted by: [name].
